Tongalers, we’re looking for one filmmaking team (3-4 people) to capture a client activation for us from April 11 - 15 in Chicago for Star Wars Celebration. While we can't reveal too much about the activation, we’ll be filming subjects in our booth and will need the following set up:

• 1 – 2 Cameras
• 1 Sound
• 1 Director
• Lighting

If you’re interested and available, please read below for more information. 

• This is an open bid project and you will need to submit your proposed budget along with your pitch. We are looking for bids between $15,000 and $20,000.
• You and your crew will need to be available during the entire event time frame.
• We will provide passes for you and your crew.
• You are responsible for your crew’s travel to Chicago and lodging in Chicago.
• Preference will be given to film teams who have worked with kids.
• For your pitch treatment, please tell us about your awesome crew and your past experience covering this type of event. If you are a Star Wars fan, that's a plus.
• You will need to provide hard drives of the footage each day as well as cut downs of the daily segments (20 - 30).

The goal of this project is to find one film crew to capture a client activation for us from April 11 - 15 in Chicago for Star Wars Celebration.

Please Note: By participating in this open bid project, creators acknowledge that the sponsor is under no obligation to select a winning bid. Though most open bid projects on our platform do move forward with a selected bid, we will notify you in the event the sponsor decides not to award any bids via the project forum. Regardless of the result, all open bid submissions will be reviewed and evaluated by the sponsor and the project team. 

This is an open bid project and consists of a Pitch Phase and a Video Phase. Be sure to read the following information carefully as well as the Official Rules.

PHASE 1: PITCH - This is an open bid project, so you’ll get to set your overall budget proposal. You can download the budget template here. We are looking for bids between $15,000 and $20,000.

Submit your pitch (What is a Pitch Phase?) convincing the sponsor why you should be selected to cover this event using:

• Text (REQUIRED): 500 characters or less synopsizing how you plan to approach and execute this ask.

• Links (REQUIRED): To your previous video work. Please specify your role (producer, director, cinematography, etc.) and DO NOT INCLUDE LINKS TO YOUR SHOWREEL. Please link to individual videos.

• Treatment (REQUIRED): Tell us about your crew and why we should choose you. If it's helpful to you, we've provided a treatment template, which you can find here.

• Pitch Video (Optional): This is your opportunity to be face-to-face with the sponsor and show them what you're capable of. Consider submitting a pitch video in which you tell the sponsor what they can expect should they choose your pitch. For some examples of effective pitch videos, check out this gallery.

The most compelling pitch will be selected and, upon submitting the Winner’s Affidavit and the IP Assignment, will receive a production advance. Please note the payment of the pitch award is subject to a payment schedule determined by Tongal. Additionally, upon satisfying the criteria laid out in your winning pitch, providing the necessary release forms, and providing all assets required by the sponsor the pitch winner will receive his/her final payment. 

For examples of effective pitches, check out this gallery. All pitches will remain private until after the winner of the Video Phase is announced and the project is complete

PHASE 2: VIDEO - Once the Pitch Phase is complete, the winner will cover our activation from April 11 - 15 in Chicago. You will need to provide hard drives of the footage each day as well as cut downs of the daily segments (20 - 30).

ASSETS DELIVERY - You must also provide all project files, editing sequences, and a 1080p .mov master file, using a ProRes, Animation, or Uncompressed Codec in order to submit final payment. In addition, to the project files you are also required to provide all raw footage on a hard drive. You will be responsible for the costs associated with the hard drive and shipping.

For Tongal’s file delivery specs and any other questions you may have about post-production please click here.

1. Unless provided otherwise, all work must be your own original creation and free of any copyrighted material. You shall provide detailed information of your work regarding the source, the creator and background information as requested by Tongal.

2. In the event you utilize any third-party materials, such as music provided by a third-party music provider not provided by Tongal, you must obtain full written license and consent from the owner of such third-party materials and provide such license and consent forms to Tongal.

3. BY SUBMITTING A VIDEO ENTRY, YOUR SUBMISSION IMMEDIATELY BECOMES THE SOLE PROPERTY OF TONGAL OR ITS ASSIGNEES – SEE OFFICIAL RULES FOR MORE DETAILS ABOUT OWNERSHIP OF ENTRIES. YOU MAY NOT PUBLICLY SHARE OR PUBLISH YOUR SUBMISSION IN ANY MANNER AND YOU MAY NOT POST OR UPLOAD YOUR SUBMISSION TO ANY WEBSITE OR VIDEO HOSTING SITE (INCLUDING, BUT NOT LIMITED TO, FACEBOOK, YOUTUBE OR VIMEO), WITHOUT THE PRIOR EXPRESS WRITTEN CONSENT OF TONGAL.  FAILURE TO COMPLY WITH THIS REQUIREMENT MAY RESULT IN DISQUALIFICATION OF YOUR ENTRY IN THE PROJECT.

4. Submissions cannot contain any profanity, offensive language, nudity or otherwise objectionable material, the determination of which is solely at the discretion of the sponsor.

5. Submissions must not portray the sponsor in a negative way, the determination of which will solely reside with the sponsor.

6. By submitting to this project, you acknowledge that your work may become subject to public voting on the Tongal site. Public voting may be used to help the project sponsor determine the final rank order.

7. Videos must be in the English language or subtitled.

8. You must be at least eighteen (18) years or older to enter.

9. The sponsor reserves the right to repost the contest.

10. In addition to the judging criteria stated in the OFFICIAL RULES, Pitches will also be evaluated on that member's ability to execute the final video based on their prior work and experience as a filmmaker.

11. In addition to the standard Tongal W-9, Winner Affidavit, and IP Assignment, winning video creators MUST also provide Talent, Location, Music (or other) Releases for all assets appearing in their winning videos, as well as a photograph/headshot OR a copy of a photo ID for all On-camera Talent releases. You must also provide all project files, editing sequences, and a 1080p .mov master file, using a ProRes, Animation, or Uncompressed Codec to claim your award.

12. See OFFICIAL RULES for additional contest information, terms and conditions. If there is any conflict or inconsistency between these requirements and the Official Rules, the terms and conditions of these requirements shall prevail.